This is a comprehensive checklist for your business' risk management.
Comprehensive Risk Management Checklist
I. Safety Committee
- a. Meeting on a quarterly basis and discussing important safety.
- b. Posting minutes of every meeting.
- c. Annual internal audit.
- d. Performing accident investigation.
- e. Producing a Written Safety Program biennially.
- f. Has an Initial Safety Summary Report been submitted?
- g. OSHA 300 Log of Workplace Injury
II. Safety Trainings (Bold Training are OSHA Mandated)
- a. Hazard Communication
- b. Fire Extinguisher
- c. Emergency Evacuation
- d. Blood Borne Pathogens
- e. PPE/Eye Safety
- f. Respirator Safety
- g. Forklift (Initial Training)
- h. Forklift (Re-evaluation)
- i. Back Injury Prevention
- j. Automotive Lift Safety
- k. Oxyacetylene Torch Safety
- l. First Aid
- m. CPR w/AED
- n. New Employee Orientation
- o. Driver Safety
- p. Universal Waste
III. Written Programs
- a. Safety Program
- b. Hazard Communication Program
- c. Blood Borne Pathogen Exposure Control Plan
- d. PPE Matrix
- e. Emergency Evacuation Plan
- f. Lockout/Tagout Program
- g. Respirator Program
- h. Yearly Updates
- i. Driver Safety Program
IV. Others
- a. Respirator Fit Test
- b. Respirator Medical Evaluation
- c. SDS Inventory
- d. Forklift Inspections
- e. Automated External Defibrillator (AED)
V. DOT Compliance
- a. Does any employee operate a commercial vehicle (customer or company) that weighs 10,001-26,000?
If yes, your company must comply with the Federal Motor Carrier Safety Administration standards (49CFR). - b. Does any employee operate a commercial vehicle (customer or company) that weighs 26,001 or greater?
If yes, your company must comply with the Federal Motor Carrier Safety Administration standards (49CFR). - c. Is a parts department employee currently certified to ship hazardous material through ground shipping?
- d. Is a parts department employee currently certified to ship hazardous material through air shipping?
- e. Does the company have current copies of all certificates on file?
VI. NH DES
- a. If there is a waste oil burner or hazardous waste is produced, is there an active EPA ID number?
- b. Has a Small Quantity Generator (SQG) Self Certification Form and Notification Form been submitted to the NH DES every 3 years, if hazardous waste is produced?
- c. Has a hazardous waste manifest, Copy 7, been sent to the NH DES and destination state anytime hazardous waste is shipped from the facility?
- d. Was a One-Time Waste Determination Test performed on potentially hazardous waste streams (parts washer solvents, paint booth filters, absorbents)?
- e. Has Universal Waste Training been performed for EEs who handle universal waste (spent batteries, spent fluorescent bulbs, waste antifreeze, etc.)?
VII. EPA Regulations for Body Shops
- a. Submit an Initial Notification Form
- b. Submit a Notification of Compliance Form
- c. Submit a Notification of Changes Form (If applicable)
- d. Submit an Exemption Petition Form (If applicable)
- e. Documentation of filter efficiency of any spray booth exhaust filter material.
- f. Documentation from spray gun manufacturer that any spray gun (with a cup capacity of 3.0 ounces or greater) meets definition of an approved spray gun. Submit an Initial Notification Form
- g. Documentation of spray gun filter change-out schedule.
- h. Painter Certification Training (for NESHAP 6H Reg). Refresher training required every 5 years.
- i. Records of Methylene Chloride (MeCl) usage.
VIII. Other EPA Requirements
- An SPCC Plan for any facility with more than 1,320 gallons of petroleum products on site. Need annual training for all employees who handle.
IX. Hiring Guidelines
Department Managers
- a. Application of Employment
- b. Interview Questionnaire and Guide
- c. Authorization to Check References
- d. Conditional Job Offer Matrix
Human Resource Manager/Office Manager
- e. Conditional Job Offer Letter
- f. Summary of Your Rights under the Fair Credit Reporting Act and Acknowledgement Form
- g. Drug and Alcohol Policy
- h. Drug Testing Protocol
- i. Drug and Alcohol Policy Acknowledgement Form
- j. Drug Testing Consent Form
- k. State of New Hampshire Second Injury Fund Form
- l. State of New Hampshire Proof of Permission for the Employment of a Youth Age 16 or 17
- m. Employment Eligibility Verification (I-9)
- n. Form W-4
- o. Company Handbook
- p. Company Handbook Acknowledgement Form
- q. Injury Reporting Tri-Fold and Workers’ Compensation Policy
X. Claims Management/Managed Care
- a. Have all employees signed the Manage Care Organization (MCO) acknowledgement letter?
- b. Have all employees received the Managed Care Organization pamphlet?
- c. Are managed care posters hung in an area visible to all employees?
- d. Do employees know to whom they should report injuries?
- e. Is there someone designated to complete First Report of Injuries?
- f. Is there a Comp MC Network List of Providers accessible to injured employees?
- g. Is there a Temporary Alternate Duty (TAD) policy in place?
- h. Is there a list of TAD tasks prepared in the event an injury occurs?
- i. Is a person designated to regularly check in with injured employees who are out of work or working TAD?
- j. Is the WC process an agenda item at monthly manager’s meetings?
Pro Tip: This checklist is available for download here.