Written Safety Program

A comprehensive written safety program in full.

Written Safety Program

Introduction:

Business Name is committed to providing employees with a safe working environment. This Safety Program is implemented to assist in that objective. Business Name realizes that protecting the safety and health of every individual is of paramount importance and that management and employees must work together to maintain a safe workplace. The effectiveness of our safety efforts are dependent upon the participation and commitment of everyone. Therefore, Business Name strongly urges employees to participate in our Safety Program through the Joint Loss Management Safety Committee. Business Name’s management pledges full support for safety and health efforts and to provide leadership and resources for the Safety Program.

Objectives:

This Safety Program is to protect the health and safety of each and every employee. To create and maintain a safe working environment, every employee must take part and safety must be everyone’s priority. Business Name will ensure that management and employees take safety seriously, and the end result will be fewer injuries and accidents.

Business Name recognizes the importance of safety in the workplace. We are committed to making the workplace as safe as possible. This will be accomplished by utilizing a proactive approach to recognize potential accidents and other various hazards. The following are the objectives we will set:

1. Protect the safety and health of all employees at Business Name.
2. Require employees to make their safety, and the safety of their fellow workers, a priority.
3. Each employee will be expected to perform their job in a manner consistent with the safety objectives and policies established at Business Name.
4. Provide safeguards to the maximum extent possible.
5. Conduct safety inspections to identify and eliminate unsafe working conditions, control health hazards, and to comply with laws regarding safety standards.
6. Conduct required training for employees so that they fully understand the information necessary to perform their jobs safely.
7. When safeguards are not feasible, employees will receive the necessary personal protective equipment (PPE) and instructions on its proper use and care.
8. Develop, maintain, and enforce safety policies, and require all employees to abide by these policies.
9. Investigate every accident/incident promptly and thoroughly to determine the cause, and use the information obtained to correct the condition.

Adherence to these objectives and Safety Program policies will ensure a safer working environment for every employee at Business Name.

Goal:

The goal at Business Name is zero accidents. Management is committed to this goal and wants each employee to strive for an accident-free environment. Management will use all feasible means to improve safety performance.

Responsibilities:

If the Safety Program is going to be effective, then it must have participation and enforcement. It must be every employee’s responsibility to look for potential hazards and report them to supervisors. Every employee will know their responsibilities and what is expected of them. Responsibilities for each level of employee at Business Name are as follows:

Management/Supervisors will:

1. Implement the Safety Program and ensure that all necessary safety policies, programs, and training are developed, implemented, and followed.
2. Provide all necessary resources and allow time for the development and promotion of the Safety Program.
3. Provide engineering controls, administrative controls, or personal protective equipment as needed to eliminate safety hazards. Also, correct any deficiency that is identified through safety inspections.
4. Provide the support necessary for a safe and healthy work environment.
5. Be responsible for the “on the floor” implementation of safety policies and procedures. Managers have primary responsibility to enforce safety rules and investigate all accidents/incidents.
6. Take immediate actions to correct any unsafe conditions. Solicit the assistance of upper-management when conditions exceed their control.
7. Assure that all safety controls, safeguards, etc., are in place and in proper working order.

Employees/Technicians will:

1. Report all incidents, accidents, and unsafe conditions to their supervisor.
2. Follow all rules, regulations, and policies set forth in the Safety Program.
3. Attend all safety training and meetings.
4. Select representatives for the Joint Loss Management Safety Committee.

Joint Loss Management Safety Committee will:

1. Assist and advise management in developing, implementing, and maintaining the Safety Program.
2. Review and revise safety programs as needed.
3. Plan and conduct safety inspections, committee meetings, and training sessions.
4. Maintain accident and incident records and other required safety-related record keeping.

Joint Loss Management Committee and its Requirements:

The goal of the Joint Loss Management Committee at Business Name is to bring the employer and employees together in a cooperative effort to promote safety and health in the workplace. The Committee exists to assist the company in taking the necessary actions for improving the Safety Program.

Requirements:

1. There will be an equal number of employer and employee representatives on the Committee.
2. Employee representatives will be selected by the employees. Committee members will be representative of the major work activities of the company.
3. The Committee will meet at least quarterly.
4. It will develop, implement, and maintain the Safety Program. It will also assess the company’s need to develop other safety programs (e.g. Hazard Communication, Lockout/Tagout, etc.), and assist in formulating such programs when it is determined they are required.
5. It will develop, implement, and maintain the alternative work program that allows injured workers to gradually resume lighter work until they are ready to get back to their regular full-time job.
6. The Committee will assist in the development of specific training requirements.
7. The Committee will review applicable safety and health records to determine priority areas of the Safety Program that can be approved upon. Such records may include: OSHA injury/illness logs; loss runs from insurance carrier; accident reports; safety and health inspection reports; etc.
8. The Committee will conduct or oversee the execution of safety inspections at least annually.
9. Address safety issues identified during inspections or brought to the Committee’s attention by employees.

Health and Safety Inspections:

Business Name will conduct and complete a safety inspection at least once a year. If injuries or accidents indicate the need for more frequent inspections, then they will be done accordingly. During inspections a complete walk-through of the facility will be done, and also a representative number of employees will be asked if they have any concerns about safety.

 

After the initial inspection, identified hazards and employee concerns will be addressed. The Joint Loss Management Committee at Business Name will be responsible for conducting the annual inspections and also periodic walk-throughs. The following is a list of some items that will be looked for during inspections:

• Housekeeping or cleanliness of facility;
• Exits/egress and Emergency Evacuation Procedures;
• Potential fire hazards;
• Making sure fire extinguishers and sprinklers are inspected, maintained unobstructed, and in proper working order;

• Chemical use and storage;
• Electrical safety hazards;
• Industrial hygiene (air quality, noise, etc.);
• Machine guarding;
• Office/showroom safety;
• Personnel protective equipment; and
• Hand and power tools.

A copy of the “Safety Inspection Self-Audit Checklists” are presented as Attachment 1.

Audits of OSHA Safety Programs:

Audits will be done on a regular basis to determine the effectiveness of Business Name’s OSHA-required safety programs. Three various aspects of the programs will be evaluated for compliance with regulations and intended purpose:

• Written program;
• Employee knowledge and performance (training); and
• Program “workplace” implementation.

OSHA-required programs may include some or all of the following: Hazard Communication; Lockout/Tagout; Blood borne Pathogens; Respiratory Protection; and Personal Protective Equipment.

Corrective Measures:

The findings of the safety inspections and audits will be presented to management in a report by the Joint Loss Management Committee. The report will itemize the deficiencies and recommend the corrective action. It will also recommend a party responsible for abating the hazard. For example, a machine-guarding hazard in the service bays would be referred to the Service Manager, while a written program deficiency would be addressed by the Committee itself. Upper-management will ensure that all safety deficiencies are addressed by the responsible party in an appropriate and timely manner.

Communication of Hazards:

After the inspections and audits, hazards/deficiencies found will be communicated to employees so that they are aware of the existence of the hazards and that corrections to eliminate them will be made. The managers and supervisors will also be made aware of the hazards so that they will be able to take proper actions if necessary. Upper-Management will also be informed of any serious hazards found during the inspection prior to the preparation of the report so that corrective action can be taken immediately.

Effective communication is essential to hazard elimination and maintaining a safe working environment. By communicating the inspection and audit findings, every employee can be involved and take part in finding and correcting hazards.

Tracking Losses:

Record keeping will be performed by the Joint Loss Management Committee. The Committee will keep a file of all the necessary records when an accident or incident occurs. The Joint Loss Management Committee at Business Name will be periodically reviewing any Workers’ Compensation forms or other forms of reported accidents. This will enable the company to identify potential problem areas that require the attention of the Committee.

 

Accurate records can be extremely valuable because they allow a thorough review of past accidents. By having these reports to review, it enables Business Name to determine where the majority of accidents are occurring. It will allow Business Name to take the corrective measures necessary, and help prevent the problems from recurring.

Rules and Regulations:

Business Name expects everyone to take part in maintaining a safe working environment. Therefore, we have a set of safety rules that we expect each employee to follow at work. The employees are required to know their responsibilities and are required to abide by all the safety rules.

 

The Joint Loss Management Committee will be reviewing the safety rules periodically. They will be revised and modified if they are not meeting the goals and objectives of this Safety Program. The following is a list of safety rules Business Name’s employees must follow:

• Employees will not perform any job they deem unsafe.
• Employees will report all unsafe conditions and practices to the proper supervisor immediately.
• Employees will use common sense and care to prevent injuries to themselves and their fellow workers.
• Horseplay and practical jokes are not permitted in work areas.
• Consumption of alcoholic beverages or working while under the influence of drugs or alcohol is prohibited.
• Employees will never use defective tools or equipment and will report such items to the supervisor immediately.
• Employees are responsible for housekeeping in their work area.
• Employees are responsible for returning all equipment and tools to the proper storage location when they are not being used.
• All accidents, incidents, or injuries will be reported immediately to the proper supervisor.
• In the event of a fire or other emergency requiring evacuation, employees will follow procedures provided in the Business Name’s Emergency Evacuation Policy.
• If an employee receives an injury that causes bleeding, employees at Business Name will take precautions to prevent contact with blood.
• Employees will take time to familiarize themselves with the hazards associated with chemicals they use by reading labels, SDS’, or other product information so that they may work with the product in a safe manner.
• Non-employees are not allowed in service areas during work hours unless escorted by ABC Automobile Dealer’s employees.
• Protective eye wear will be worn in the service area while performing tasks that create eye injury hazards.

• Personal protective equipment (PPE), including rubber and leather gloves, welding glasses, hearing protection, work boots, respirators, or other PPE, will be worn by employees whenever it is deemed necessary.
• Floor surfaces should be maintained free of oil, grease, and water accumulation. Absorbent will be immediately applied in the event of a small spill.
• Employees should avoid lifting objects in excess of 75 pounds without the help of a lifting device or the assistance of another employee.
• While servicing trucks with manual transmissions, tires will be chocked at all times.
• Smoking is prohibited in all work areas.

Disciplinary Policy:

All employees are required to follow Business Name’s safety rules. Willful disregard for safety policies, rules, procedures, instructions, or the welfare of co-workers, will result in appropriate disciplinary action. Unsafe behavior will not be tolerated because it could result in serious injury, and/or damage to company property.

Depending on the severity of an employee transgression, disciplinary action will start with a verbal warning and increase to include termination of employment.

Training:

Training is an extremely important aspect of the Safety Program. Therefore, every employee will participate in all required training. Employees will be trained in the policies and procedures contained in Business Name’s Safety Programs. Also, workers will be informed of all Business Name’s safety rules and responsibilities applicable to their job tasks.

For the Safety Program to be effective there must be initial training and periodic refresher training of all employees. Training sessions will include the review of safety rules and procedures for each Business Name’s Safety Program. Training will also be provided in the proper use and maintenance of personal protective equipment and any new equipment. Workers will not be able to use new equipment until they have been properly trained.

Records of training will be kept for each employee in order to document that they have received adequate and proper training. The records will include training topics, time of training, and demonstrated competence by each employee. The following is a list of some areas of safety in which our employees are expected to be trained:

Training	Approximate Length	Frequency
Hazard Communication*	30 minutes	Every 2 years
Blood Borne Pathogens*	30 minutes	Every 3 years
Fire Extinguisher Usage*	30 minutes	Annually
Emergency Evacuation*	30 minutes	Annually
Personal Protective Equipment*	30 minutes	Every 3 years
Lockout/Tagout Awareness*	30 minutes	Every 3 years
Respirator Safety/Fit Test**	30-60 minutes	Annually
Forklift (Initial Training)***	3 hours	Before operation
Back Injury Prevention	30 minutes	Every 2-3 years
Automotive Lift Safety	30 minutes	Every 3 years
Oxy-Acetylene Torch Safety	30 minutes	Every 3 years
Electrical Safety (Short Version)	30 minutes	Every 3 years
Electrical Safety (Long Versions)	1-2 hours	As needed
Hand Tool Safety I	30 minutes	Every 3 years
Hand Tool Safety II	30 minutes	Every 3 years
Air Tool Safety	30 minutes	Every 3 years
Power Tool/Grinder Safety	30 minutes	Every 3 years
Flammable Liquids	30 minutes	Every 3 years
Defensive Driving	6 hours	Every 3 years
Driver Safety	30 minutes	Every 3 years

*       Mandated by OSHA
**     Body Shops/Other Respirator Users
***   Mandatory for all Forklift/Powered Industrial Truck Operators

Communication of Safety Issues:

All employees are made aware of safety issues in a number of different ways. Each employee receives, and signs for, an employee handbook with a safety section that outlines all the safety rules, emergency procedures, employee responsibilities, etc. There are also memos sent to managers and supervisors so they can inform the employees of safety issues. There will be a copy of the written Safety Program available in the Service Manager’s office for employees to review. Also, if there are any changes made to the Safety Program by the Joint Loss Management Committee, all employees will be informed. Safety signs and posters are posted in appropriate areas.

Emergency Procedures:

In the event of an emergency, emergency evacuation procedures will be implemented. Applicable outside agencies (fire, ambulance, police), will be called immediately by dialing 911. Emergency numbers are posted on each phone. There is a fully-equipped first aid kit located in the Service Department available for employees whenever needed.

If there is ever a fire, the building will be evacuated immediately. Employees will go to designated assembly point, for a mandatory head count. The managers will account for staff. Employees are not expected to fight anything but the smallest of fires in the incipient stage because they have only received very basic fire extinguisher training. They are required to evacuate the building as quickly as possible through pre-determined exits and let properly trained people handle fire fighting.

In case of any accidents, ABC Automobile Dealer’s employees will be transported depending on severity to Your Local Hospital or local occupational health provider. Emergency incidents are to be reported immediately so that emergency personnel can be on the scene quickly.

 

Workplace Violence Policy:

THERE WILL BE ZERO TOLERANCE OF ACTS OR THREATS OF VIOLENCE IN OUR WORKPLACE. BUSINESS NAME IS COMMITTED TO MAINTAINING A WORKPLACE THAT IS FREE FROM VIOLENCE OR THREATS OF VIOLENCE.

All employees have the right to expect a place of employment that is free from behavior that can be considered harassing, abusive, disorderly, or disruptive. Any violent behavior or behavior that creates a climate of violence, hostility, or intimidation will not be tolerated, regardless of origin. Proactive measures will be taken to minimize the potential for violent acts. Each and every act or threat of violence will result in an immediate and firm response that could, depending on the severity of the incident and/or other relevant considerations, include termination from employment with Business Name.

This policy includes, but is not limited, to the following behaviors and situations:

• Violent or threatening physical contact (including fights, pushing and physical intimidation)
• Direct or indirect threats
• Threatening, abusive or harassing phone calls
• Possession of a weapon on company property
• Destructive or sabotaging actions against company or employees’ personal property
• Stalking
• Violation or a restraining order
• Threatening acts or abusive language that leads to tension within the work environment

Any person who makes substantial threats, exhibits threatening behavior, or engages in violent acts on Business Name’s property shall be removed from the premises as quickly as safety permits, and shall remain off Business Name’s premises pending the outcome of an investigation. No existing Business Name’s policy, practice or procedure should be interpreted to prohibit decisions designed to prevent a threat from being carried out, a violent act from occurring or a life-threatening situation from developing.

Reporting Procedures

Reporting procedures have been developed to encourage early reporting, support and stress reduction for employees as well as the prevention of violence. Any employee can report concerns or incidents to his or her immediate supervisor, a member of the Human Resources Staff, or any member of management.

Business Name will initiate an appropriate response. This response may include, but is not limited to, termination of employment and/or criminal prosecution of the person(s) involved.

Also, employees who obtain a protective restraining order, which lists Business Name’s premises as being a protected area, must provide to their immediate supervisor a copy of any temporary or permanent protective or restraining order.

Business Name understands the sensitivity of the information requested and has developed confidentiality procedures, which recognizes and respects the privacy of the employee(s).

Proper Accident Reporting:

The following is an outline of what is expected of employees at Business Name if there is an accident:

1. Employees must report all accidents, injuries, and property damage to their supervisor immediately.
2. Once the injury has been reported to the Supervisor, the Supervisor will call the NHADA WCT Nurse Case Manager @ (603) 224-2369, or call for emergency personnel in the case of a life-threatening injury.
3. The Supervisor will also secure the accident area and equipment involved, until a complete investigation has been done.
4. A “First Report of Injury” form will be filled out online @ www.NHADA.com, faxed to (603) 224-8126, or emailed to claims@NHADA.com within 5 (five) days of the accident. NHADA will electronically file the information with the NH Department of Labor.
   1. All NHADA Workers’ Compensation Trust Members are participants in a formal managed care program. Injured employees must choose a medical provider from the Windham’s Work Injury Network managed care network.
   2. The injured employee or employer must contact NHADA WCT Nurse Case Manager immediately after an injury occurs to obtain assistance in choosing the most appropriate physician from the Managed Care Network of providers.
   3. The emergency room should be utilized for life-threatening injuries only. If the injury occurs after hours, over the weekend or on a holiday the employee should seek treatment preferably at an urgent care facility or the emergency room if necessary, and contact the NHADA WCT Nurse Case Manager @ (603) 224-2369 on the next business day for assistance with choosing a physician for follow-up care, if necessary, from within the Windham’s Work Injury Network.
      
      

Investigation of Accidents:

The Joint Loss Management Committee is responsible for accident/incident investigation. The purpose of the investigation is not to place blame, but to determine the cause of the accident. A complete and proper investigation can help prevent the incident from recurring. Following is a list of items to be included in Business Name's accident investigations:

1. It must be conducted as soon as possible after the incident, and in the area it took place.
2. If it involves any hazardous chemicals, then they must be collected and investigated.
3. Identify the people injured in the accident.
4. Interviews of any witnesses who saw it happen, or were the first to arrive on the scene. Witnesses will be interviewed individually.
5. Interviews are done not to find fault, but to obtain all the facts
6. Complete information must be collected on the injured workers, accident, machinery involved, and the job being performed by injured worker.
7. Whenever possible take photographs of the, scene, involved equipment, location of a fall etc.
8. Secure any video surveillance of the area of the injury.
9. Description of the location where the accident occurred.

When all information has been obtained, a report must be prepared by the Committee and given to management so they can oversee the proper corrective measures.

A copy of the Business Name’s “Accident Investigation Form” is presented as Attachment 2.

Record Keeping And Posting Of Safety Information:

Business Name’s policy is to keep records on any incident, accident, or case of property damage on file with the secretary. Also, postings of safety information are located in the break room.

Personal Protective Equipment:

Business Name requires employees to use personal protective equipment (PPE) whenever it is needed. We realize it is the last line of defense against injury after engineering and administrative controls. Business Name has developed a Personal Protective Equipment policy based on the results of a previously conducted workplace hazard assessment. Employees with questions regarding the use of PPE should ask their supervisor. All PPE is provided in the proper size to each employee, at no cost to the employee. Employees must immediately notify their supervisors of any deficiencies in the condition or type of Personal Protective Equipment (PPE).

Safety glasses will be worn by all technicians when performing tasks that create eye hazards. Splash goggles will be worn when working with hazardous liquids.

Protective neoprene gloves will be worn by employees to prevent chemical exposure to the skin while working with the parts washer, filling batteries, hazardous reconditioning chemicals, solvents associated with automobile painting, or any chemical where the Safety Data Sheet (SDS) requires it.

Employees performing welding operations will wear protective leather gloves, fire retardant aprons, and shaded welding mask/goggles. Workers are required to cover all exposed skin while welding.

All employees are required to wear long pants and sturdy work shoes while working in Service, Parts, Auto Body, or Reconditioning Departments.

Proper PPE will be worn for all non-routine tasks that possess hazards which cannot be eliminated through engineering or administrative controls.

Contractors/Outside Services:

Business Name requires all contractors or outside services to show that they have workers compensation coverage, liability insurance and a safety program of their own. Outside vendors are also required to abide by all OSHA regulations and Business Name’s safety rules. Prior to contractors working at Business Name, they will be informed of all Business Name’s safety rules and policies. The manager responsible for contracting the outside firm will be responsible for monitoring compliance and enforcing safety policies.

Alternative Duty/Return-To-Work Program:

Business Name recognizes that a prompt return to work is critical to the employee’s rehabilitation following an injury. Business Name’s Return-To-Work Program enables employees to return to work when their physician determines it is medically appropriate. Business Name will make every feasible attempt to provide employees with alternative work that they are capable of safely performing. Business Name’s management will closely monitor the condition and capabilities of employees following an injury in the work place by regularly contacting the employee. As soon as the treating physician releases the employee to return to work, management will evaluate the release and match the physical capabilities of the injured employee with appropriate meaningful alternative duty work and the injured employee will return to work on this modified basis. The goal of the Business Name is to effectively manage the alternative duty program in order to speed the injured employee’s recovery, minimize lost work days and reduce workers’ compensation costs.

Resources:

Occupational Safety and Health Consultation Services

New Hampshire Department of Health and Human Services

Division of Occupational Health

Bureau of Risk Assessment

6 Hazen Drive

Concord, NH   03301

(603) 271-2024

 

Occupational Safety and Health Administration

279 Pleasant Street

Concord, NH   03301

(603) 225-1629

 

Safety and Health Council of New Hampshire

239 Loudon Road

Concord, NH   03301

(603) 228-1401

 

Attachment 1

                              Self Audit Checklists

Body Shop

GENERAL

1. Are employees prohibited from eating in the Body Shop?
2. Are fridges, microwaves, toasters, etc. prohibited in areas with chemicals?
3. Are milk crates prohibited from being used as step stools and seats.
4. Is a 15-minute continuous eyewash station installed, operational, identified, sanitary, and free of obstructions, and tested on a monthly basis?
5. Are the air compressor and furnace inspected? (tel. 271-2585)
6. Are all Federal and State posters located in a conspicuous location?

WALKWAYS AND WORKING SURFACES

7. Are floor drain grates in good condition free of gaps and cracks and level with the floor?
8. Are floors clean, dry, and free of slip and fall hazards?
9. Is every open-sided floor or mezzanine greater than four feet above ground level equipped with a standard guardrail on each exposed side, except the entrance?
10. Are toe-boards installed around the edges of permanent floor openings or platforms that employees may pass under?
11. Does every stairway having four or more risers have a handrail?
12. Are ladders sturdy, free of defects, equipped with safety feet, and secured when stored?
13. Are scaffolding wheels locked when in use?

SPRAY BOOTH/MIXING ROOM

14. Are spray painting operations done in spray rooms or booths equipped with an appropriate exhaust system?
15. When mechanical ventilation is provided during spraying operations, is it so arranged that is will not circulate the contaminated air?
16. Is the spray booth completely ventilated before using the drying apparatus?
17. Is the spray area at least 20 feet from flames, sparks, electrical motors, and other ignition sources?
18. Are portable lamps used to illuminate spray areas suitable for use in a hazardous location?
19. Are spray booths constructed of metal, masonry, or other substantial
non-combustible materials?
20. Are hazardous waste labels posted on all necessary containers?
21. Are flammable solvents in excess of five gallons bonded and grounded?
22. Are No Smoking signs posted in areas, paint rooms, paint booths, and paint storage areas?
23. Are fire control sprinkler heads protected from spray coatings?

HAZARDOUS MATERIAL

24. Are all containers used for storage and handling of flammable/combustible Liquids, approved and consisting of no more than 5 gallon capacity, a flash arresting screen, spring-closing lid, spout cover, and designed so that it will safely relieve internal pressure when subject to fire exposure?
25. Are all portable chemical containers labeled with the name of the product and its physical and health hazards?
26. Are flammable liquids in excess of a one-day supply (max. 25 gallons) stored in a fire-resistant enclosure that is labeled flammable?
27. Are all small quantities of flammable liquids stored in approved DOT or UL approved containers?

PERSONAL PROTECTIVE EQUIPMENT

28. Is there a footwear policy in the body shop?
29. Is there a PPE/Eye Protection policy?
30. Are employees required to wear eye protection whenever in the body shop?
31. If no, are signs posted in areas of high hazard probability?
32. If necessary, due to job hazards, are the following provided?
     a. Goggles/Glasses/Face shields
     b. Approved Respirators
     c. Shaded goggles for welding or cutting
     d. Hearing protection
     e. Safety gloves (disposable, chemical resistant, leather)
33. Are employees trained in the proper use of PPE?
34. Are respirators regularly inspected, maintained, and stored in a sanitary manner?
35. Do all employees have a medical evaluation reviewed by a physician before required to wear respirators in the workplace?
36. Are all employees who wear respirators clean-shaven?
37. Is Fit Testing conducted before using a respirator for the first time,
and then annually?

WELDING AND CUTTING

38. Are stored oxygen and acetylene cylinders separated by 20 feet?
39. Are cylinders secured in an upright position?
40. Are valve stems capped on all stored cylinders when not in use?
41. Do persons using welding equipment wear correct PPE?
42. Are screens used when other employees may be exposed to a welding flash?
43. Are back-flow and flashback valves equipped on the oxy-fuel gas system?

ELECTRICAL

44. Are all electrical cords free from defects i.e., exposed wires, broken grounds?
45. Are all electrical cords double insulated?
46. Are circuit breaker panels marked with max voltage?
47. Are circuit breakers kept clear of obstructions with at least a 3 foot radius?
48. Are knockouts properly capped at all electrical boxes?
49. Are explosion-proof circuits used exclusively in mixing and spray painting operations?

POWER TOOLS AND EQUIPMENT

50. Is compressed air pressure regulated to ensure max PSI for air tools
is not exceeded?
51. Is the use shop air prohibited for cleaning clothes?
52. Are bench grinders secured, equipped with eye/tongue guards and a tool rest?
53. Are air hoses used for pneumatic tools free of defects?
54. Are all rotating pulleys, belts, fans, and wheels, etc., within seven feet properly guarded?
55. Are air grinding/cutting wheels rated at or over the max RPM for the tool they are being used on?

MEDICAL AND EMERGENCY

56. Are any employees trained in First Aid/CPR?
57. Are first Aid supplies available including:
     a. Assorted bandages/gauze
     b. Rubber gloves
     c. CPR micro shield
     d. Hydrogen peroxide
     e. First Aid book

FIRE PROTECTION/LIFE SAFETY

58. Are portable fire extinguishers:
     a. Fully charged, mounted, identified, and accessible?
     b. Of proper type for the hazard i.e., A – for normal combustibles; B – for flammable liquids;              and C – for electrical fires?
     c. Inspected and serviced at least annually?
     d. Mounted within 50 feet of one another?
59. Are exits and their paths marked, unobstructed, and doors unlocked?
60. Are all exits posted “EXIT” with fluorescent six-inch lettered signs?
61. Are all emergency lights functioning and tested regularly?

ADMINISTRATIVE

62. Does the dealership have a Safety Committee if over 15 employees?
63. Is there a Written Safety Program?
64. Have you issued a safety policy statement to employees?
65. Does the safety committee meet on a regular basis (at least quarterly)?
66. Are minutes kept, posted, and distributed to all management?
67. Does management follow up on suggestions offered by the Safety Committee?

SAFETY TRAINING/PROGRAMS

68. Are there written programs and/or trainings completed for:
     a. Hazard Communication
     b. Fire Extinguishers
     c. Emergency Evacuation
     d. Blood borne Pathogens
     e. Personal Protective Equipment
     f. Respiratory Protection
     g. Forklift Operations
     h. Auto Lift Safety
     i. Oxyacetylene Torch Operations
     j. Ergonomic Back Injury Prevention

Office and Showroom

GENERAL

1. Are floors free of trip hazards e.g., electrical cords, ripped carpets?
2. Is there ice melt/salt located at all entrances/exits during winter months?
3. Does every stairway having four or more risers have a handrail?
4. Are file drawers closed when not in use?
5. Are wrist supports offered for employees at computer workstations?
6. Are employees required to wear appropriate footwear during inclement weather?
7. Are storage areas kept clean and orderly?
8. Are all electrically powered machines with heating elements turned off at the end of the day?
9. Are helium cylinders secured?
10. Are fire evacuation procedures posted?
11. Are portable fire extinguishers:
       a. Fully charged, mounted, identified, and accessible?
       b. Of proper type for the hazard i.e.,
            A – for normal combustibles;
            B – for flammable liquids; and
            C – for electrical fires?
       c. Inspected and serviced at least annually?
d. Mounted within 75 feet of one another?
12. Are all exits posted “EXIT” with fluorescent six-inch lettered signs?
13. Are all emergency lights functioning and tested regularly?

 

Parts Department

GENERAL

1. Is proper footwear worn in the Parts Department?                                  
2. Are safety data sheets (SDS’s) compiled, current, and posted in an accessible location?                                                                                          
3. Is a warning sign posted in areas with low head clearances? 
4. Is protective padding placed in areas with low head clearances?
5. Is every open-sided floor or mezzanine greater than four feet above ground level equipped with a standard guardrail on each exposed side, except the entrance? 
6. Are toe boards installed around the edges of permanent floor openings or platforms that employees may pass under?
7. Does every stairway having four or more risers have a handrail?
8. Are ladders sturdy, free of defects, and equipped with safety feet?
9. Are heavier objects kept on lower shelves for easy handling?
10. Are parts prohibited from being stored on stairs?
11. Are cushioned floor mats provided for parts counter employees who are required to stand for long periods of time?
12. Are delivery employees required to wear seat belts?
13. Are plastic sleeves protecting fluorescent light bulbs used in the Parts Department near exhaust/tail pipe storage?
14. Are electrical cords prohibited from running across office aisles?
15. Are extension cords prohibited where permanent wiring should be used?
16. Are all emergency lights functioning and tested regularly?
17. Are portable fire extinguishers:
           a.     fully charged, mounted, identified, and accessible?
           b.     of proper type for the hazard i.e.,
                         A - for normal combustibles;
                         B - for flammable liquids; and
                         C - for electrical fires?
           c.     inspected and serviced at least annually?
           d.     mounted within 50 feet of one another?
18. Are exits and their paths marked, unobstructed, and doors unlocked?
19. Are all exits posted “EXIT” with fluorescent 6-inch lettered signs?
20. Are doors which can be mistaken as an exit posted “NOT AN EXIT”  
21.    If fork lift trucks are used:
           a.     is training conducted?
           b.     is training current?
           c.     are untrained employees prohibited to operate?
           d.     is an overhead cage guard in place?
           e.     are regular inspections and maintenance conducted?
           f.      are regular inspection and maintenance records kept on file? 
    
    

Service Department

GENERAL

1. Is proper footwear worn in the service department?
2. Are smoking rules posted where there is a serious fire hazard?
3. Are oily rags stored in a closed metal container and emptied regularly?
4. Are milk crates prohibited from being used as step stools or seats?
5. Is a CO exhaust ventilation system in place and operational at all times?
6. Are employees prohibited from eating in the service department?
7. Are fridges, microwaves, toasters, etc. prohibited in areas with chemicals?
8. Are restrooms and eating areas maintained in a clean, orderly, and sanitary condition?
9. Is a 15-minute continuous flow eyewash station installed, operational, identified, sanitary, and free of obstructions?
10. Is the air compressor inspected? (271-2585)
11. Are all Federal and State posters up to date and located in a conspicuous location?

WALKWAYS AND WORKING SURFACES

12. Are floors clean, dry, and free of slip and fall hazards?
13. Are floor drainage grates in place, level, and without gaps?
14. Is every open-sided floor or mezzanine greater than four feet above ground level equipped with a standard guardrail on each exposed side, except the entrance?
15. Does every stairway having four or more risers have a handrail?
16. Are toe boards installed around the edges of permanent floor openings or platforms that employees may pass under?
17. Are all floor-mounted lifts and exhaust system covers in place?
18. Are ladders sturdy, free of defects, equipped with safety feet, and secured when stored?

AUTOMOTIVE LIFTS

19. Are all records of inspections, maintenance, training readily accessible?
20. Are lifts inspected annually by a certified lift company?
21. Are lift locks in place and operating properly?
22. Are lift pads present and in good condition?
23. Are tires chocked when working on large trucks?
24. Are jack and stabilizing stands used to support vehicles?
25. Are lift manufacturer supplied materials displayed conspicuously?

HAZARDOUS MATERIAL

26. Are employees prohibited from storing open containers of waste oil
in the workplace?
27. Are all portable chemical containers labeled with the name of the product and in accordance with OSHA GHS?
28. Are bulk storage containers labeled with the contents e.g., used oil for recycle, waste antifreeze for recycle?
29. Are chemical-resistant gloves located at, and worn when using the parts washer?
30. Does the battery charging area have chemical-resistant gloves and goggles present, as well as a containment area for filling them?
31. Are gasoline buggies properly labeled “flammable” and equipped with a ground strap?

ENVIRONMENTAL

32. Are all used oil roll-arounds labeled as “used oil for recycle”?
33. Are all used oil tanks/drums labeled as “used oil for recycle”?
34. Are all tanks, drums, and catch pails kept closed unless actively filling?
35. Are all pails of used oil filters labeled as “used oil filters for recycle”?
36. Are all tanks and drums of waste anti-freeze labeled as universal waste with its contents and accumulation start date?
37. Are all tanks and drums of waste anti-freeze kept closed unless actively filling?
38. Are all universal wastes (bulbs and lamps, CRT’s) properly stored in containers so they do not enter the environment?
39. Are all spent batteries promptly moved to a battery storage containment area in the event of a spill, leakage, or release of the contents?

PERSONAL PROTECTIVE EQUIPMENT

40. Is there a footwear policy in the service department?
41. Is there a PPE/Eye Protection policy?
42. Are employees required to wear eye protection whenever in the service department?
43. If no, are there task specific requirements and signs posted in areas of high hazard probability?
44. If necessary, due to job hazards, are the following provided?
       a. Goggles
       b. Shaded goggles for welding or cutting
       c. Hearing protection
       d. Safety gloves (disposable, chemical resistant, leather)
45. Are employees trained in the proper use of PPE?

WELDING AND CUTTING

46. Are stored oxygen and acetylene cylinders separated by 20 feet?
47. Are cylinders secured in an upright position?
48. Are valve stems capped when not in use?
49. Do persons using welding equipment wear correct PPE?
50. Are screens used when other employees may be exposed to a welding flash?
51. Are back-flow and flashback valves equipped on the oxy-fuel gas system?
52. Are the lines bled after each use?

ELECTRICAL

53. Are all outlets in Recon operating on ground fault circuit interrupters (GFCI’s)?
54. Are all electrical cords free from defects i.e., exposed wires, broken grounds?
55. Are all electrical cords double insulated?
56. Are circuit breaker panels completely posted and marked?
57. Are circuit breakers kept clear of obstructions with at least a 3 foot radius?
58. Are knockouts properly capped at all electrical boxes?
59. Are all permanent fixtures hardwired?

POWER TOOLS AND EQUIPMENT

60. Is compressed air pressure regulated to ensure max PSI for air tools is not exceeded?
61. Is the use of shop air prohibited for cleaning clothes?
62. Are bench grinders secured, equipped with eye/tongue guards and a tool rest?
63. Is the bench grinder stone free of debris, grit, and any defects?
64. Are soft metals prohibited from being used on the bench grinder?
65. Are air hoses used for pneumatic tools free of defects?
66. Are all rotating pulleys, belts, fans, and wheels, etc. (e.g. Compressor), within seven feet properly guarded?
67. Are air grinding/cutting wheels rated at or over the max RPM for the tool they are being used on?
68. Are the following mechanical lifting devices provided for heavy loads:
       a. Transmission jacks
       b. Engine hoists
       c. Engine stands
       d. Floor cranes
       e. Car pushers

MEDICAL AND EMERGENCY

69. Are any employees trained in First Aid/CPR?
70. Is a list of the trained employees posted by the first aid kit & AED?
71. Are first Aid supplies available including:
       a. Assorted bandages/gauze
       b. Medical gloves
       c. Hydrogen peroxide
       d. Alcohol wipes
       e. Antiseptic ointment
       f. Tweezers
       g. Cold compress
       h. Scissors
       i. Emergency blanket
       j. First Aid book
72. Is there a blood borne pathogen kit available?
73. Is the AED up to date including:
       a. Batteries in good condition
       b. Pads within their expiration date
74. Has emergency evacuation training been performed?
75. Are emergency services phone numbers posted throughout the facility?
76. Is there an Emergency Action Plan in place including procedures for lock downs, secure campus, inclement weather, hazardous waste spills, etc?

FIRE PROTECTION/LIFE SAFETY

77. Are portable fire extinguishers:
       a. Fully charged, mounted, identified, and accessible?
       b. Of proper type for the hazard i.e.,
            A – for normal combustibles;
            B – for flammable liquids;
            C – for electrical fires; and
            D – for metal fires?
       c. Inspected and serviced at least annually?
       d. Mounted within 50 feet of one another?
78. Are exits and their paths marked, unobstructed, and doors unlocked?
79. Are all exits posted “EXIT” with fluorescent six-inch lettered signs?
80. Are all emergency lights functioning and tested regularly?

ADMINISTRATIVE

81. Does the dealership have a Safety Committee if over 15 employees?
82. Is there a Written Safety Program?
83. Does the safety committee meet on a regular basis (at least quarterly)?
84. Are minutes kept, posted, and distributed to all management?
85. Does management follow up on suggestions offered by the Safety Committee?

SAFETY TRAINING/PROGRAMS

86. Are there written programs and/or trainings completed for:
       a. Hazard Communication
       b. Fire Extinguishers
       c. Emergency Evacuation
       d. Blood borne Pathogens
       e. Personal Protective Equipment
       f. Forklift Operations
       g. Auto Lift Safety
       h. Oxyacetylene Torch Operations
       i. Ergonomic Back Injury Prevention
       j. Respirator Safety (if applicable)
       k. Universal Waste (Hazardous Waste)

 

 

Attachment 2

                           Accident Investigation Form

Name of injured person:
Age:
Sex:
Job Title:
Length of time at this Job Title:
Date of accident:
Time of accident:
Injury Type (example: Burn, Strain):
Injured body part:
Was first aid given?: 
When?:
By Whom?:
Witnesses:
Date of investigation:

1. WHAT HAPPENED?   Describe why you are making this investigation.
   
   
2. WHY DID IT HAPPEN?     Specific unsafe act or condition that caused the accident.
   
   
3. RECOMMENDED CORRECTIVE ACTION TO PREVENT RECURRENCE.
   
   

Which of the item(s) under EMP require corrective action?

Equipment                               Material                                   People

Selection                                 Selection                                 Selection

Arrangement                         Placement                               Placement

Usage                                      Handling                                 Training

Maintenance                         Processing                               Leading

 

  4.   WHAT CORRECTIVE ACTION HAVE YOU TAKEN THUS FAR?    
Take or recommend action, depending upon your authority: